rfc-3777-and-updates.txt   draft-kucherawy-rfc3777bis-00.txt 
Network Working Group J. Galvin, Ed. Network Working Group M. Kucherawy, Ed.
Request for Comments: 3777 eList eXpress LLC
(with text from 5633, 5680, 6859 and some
formatting and section number changes)
BCP: 10 Obsoletes: 3777, 5078, 5633, 5680, 6859
Category: Best Current Practice (if approved)
Intended status: BCP
Expires: March 7, 2015
IAB and IESG Selection, Confirmation, and Recall Process: IAB, IESG, and IAOC Selection, Confirmation, and Recall Process:
Operation of the Nominating and Recall Committees Operation of the Nominating and Recall Committees
draft-kucherawy-rfc3777bis-00
Status of this Memo Abstract
This document specifies an Internet Best Current Practices for the The process by which the members of the IAB and IESG, and some
Internet Community, and requests discussion and suggestions for members of the IAOC, are selected, confirmed, and recalled is
improvements. Distribution of this memo is unlimited. specified in this document. This document is a self-consistent,
organized compilation of the process as it was known at the time of
publication of [RFC3777], with various updates since that version was
published.
Copyright Notice Status of This Memo
Copyright (C) The Internet Society (2004). This Internet-Draft is submitted in full conformance with the
provisions of BCP 78 and BCP 79.
Abstract Internet-Drafts are working documents of the Internet Engineering
Task Force (IETF). Note that other groups may also distribute
working documents as Internet-Drafts. The list of current Internet-
Drafts is at http://datatracker.ietf.org/drafts/current/.
The process by which the members of the IAB and IESG are selected, Internet-Drafts are draft documents valid for a maximum of six months
confirmed, and recalled is specified. This document is a self- and may be updated, replaced, or obsoleted by other documents at any
consistent, organized compilation of the process as it was known at time. It is inappropriate to use Internet-Drafts as reference
the time of publication. material or to cite them other than as "work in progress."
This Internet-Draft will expire on March 7, 2015.
Copyright Notice
Copyright (c) 2014 IETF Trust and the persons identified as the
document authors. All rights reserved.
This document is subject to BCP 78 and the IETF Trust's Legal
Provisions Relating to IETF Documents
(http://trustee.ietf.org/license-info) in effect on the date of
publication of this document. Please review these documents
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include Simplified BSD License text as described in Section 4.e of
the Trust Legal Provisions and are provided without warranty as
described in the Simplified BSD License.
Table of Contents Table of Contents
1. Introduction . . .. . . . . . . . . . . . . . . . . . . . . . 2 1. Introduction . . . . . . . . . . . . . . . . . . . . . . . . . 4
2. Definitions . . . . . . . . . . . . . . . . . . . . . . . . . 3 2. Definitions . . . . . . . . . . . . . . . . . . . . . . . . . 5
3. General . . . . . . . . . . . . . . . . . . . . . . . . . . . 3 3. General . . . . . . . . . . . . . . . . . . . . . . . . . . . 5
4. Nominating Committee Selection . . . . . . . . . . . . . . . . 10 3.1. Completion Due . . . . . . . . . . . . . . . . . . . . . . 5
5. Nominating Committee Operation . . . . . . . . . . . . . . . . 17 3.2. Nominating Committee Principal Functions . . . . . . . . . 6
6. Dispute Resolution Process . . . . . . . . . . . . . . . . . . 23 3.3. Positions To Be Reviewed . . . . . . . . . . . . . . . . . 6
7. Member Recall . . . . . . . . . . . . . . . . . . . . . . . . 24 3.4. Term Lengths . . . . . . . . . . . . . . . . . . . . . . . 7
8. Changes From RFC 2727. . . . . . . . . . . . . . . . . . . . . 26 3.5. Mid-Term Vacancies . . . . . . . . . . . . . . . . . . . . 8
9. Acknowledgements . . . . . . . . . . . . . . . . . . . . . . . 28 3.6. Confidentiality . . . . . . . . . . . . . . . . . . . . . 8
10. Security Considerations . . . . . . . . . . . . . . . . . . . 29 3.7. Advice and Consent Model . . . . . . . . . . . . . . . . . 9
11. Informative References . . . . . . . . . . . . . . . . . . . . 29 3.8. Sitting Members . . . . . . . . . . . . . . . . . . . . . 11
A. Oral Tradition . . . . . . . . . . . . . . . . . . . . . . . . 30 3.9. Announcements . . . . . . . . . . . . . . . . . . . . . . 12
B. Nominating Committee Timeline . . . . . . . . . . . . . . . . 31 4. Nominating Committee Selection . . . . . . . . . . . . . . . . 12
Author's Address . . . . . . . . . . . . . . . . . . . . . . . 33 4.1. Timeline . . . . . . . . . . . . . . . . . . . . . . . . . 12
Full Copyright Statement . . . . . . . . . . . . . . . . . . . 34 4.2. Term . . . . . . . . . . . . . . . . . . . . . . . . . . . 13
4.3. Structure . . . . . . . . . . . . . . . . . . . . . . . . 13
4.4. Chair Duties . . . . . . . . . . . . . . . . . . . . . . . 14
4.5. Chair Selection . . . . . . . . . . . . . . . . . . . . . 14
4.6. Temporary Chair . . . . . . . . . . . . . . . . . . . . . 15
4.7. Liaisons . . . . . . . . . . . . . . . . . . . . . . . . . 15
4.8. Liaison Appointment . . . . . . . . . . . . . . . . . . . 16
4.9. Advisors . . . . . . . . . . . . . . . . . . . . . . . . . 16
4.10. Past Chair . . . . . . . . . . . . . . . . . . . . . . . . 16
4.11. Voting Volunteers . . . . . . . . . . . . . . . . . . . . 17
4.12. Milestones . . . . . . . . . . . . . . . . . . . . . . . . 17
4.13. Open Positions . . . . . . . . . . . . . . . . . . . . . . 17
4.14. Volunteer Qualification . . . . . . . . . . . . . . . . . 18
4.15. Not Qualified . . . . . . . . . . . . . . . . . . . . . . 18
4.16. Selection Process . . . . . . . . . . . . . . . . . . . . 19
4.17. Announcement of Selection Results . . . . . . . . . . . . 19
4.18. Committee Organization . . . . . . . . . . . . . . . . . . 20
5. Nominating Committee Operation . . . . . . . . . . . . . . . . 21
5.1. Discretion . . . . . . . . . . . . . . . . . . . . . . . . 21
5.2. Selection Timeline . . . . . . . . . . . . . . . . . . . . 21
5.3. Confirmation Timeline . . . . . . . . . . . . . . . . . . 22
5.4. Milestones . . . . . . . . . . . . . . . . . . . . . . . . 22
5.5. Voting Mechanism . . . . . . . . . . . . . . . . . . . . . 22
5.6. Voting Quorum . . . . . . . . . . . . . . . . . . . . . . 22
5.7. Voting Member Recall . . . . . . . . . . . . . . . . . . . 22
5.8. Chair Recall . . . . . . . . . . . . . . . . . . . . . . . 23
5.9. Deliberations . . . . . . . . . . . . . . . . . . . . . . 24
5.10. Call for Nominees . . . . . . . . . . . . . . . . . . . . 24
5.11. Nominations . . . . . . . . . . . . . . . . . . . . . . . 24
5.12. Candidate Selection . . . . . . . . . . . . . . . . . . . 25
5.13. Consent to Nomination . . . . . . . . . . . . . . . . . . 25
5.14. Notifying Confirming Bodies . . . . . . . . . . . . . . . 26
5.15. Confirming Candidates . . . . . . . . . . . . . . . . . . 26
5.16. Archives . . . . . . . . . . . . . . . . . . . . . . . . . 27
6. Dispute Resolution Process . . . . . . . . . . . . . . . . . . 27
7. Member Recall . . . . . . . . . . . . . . . . . . . . . . . . 28
7.1. Petition . . . . . . . . . . . . . . . . . . . . . . . . . 28
7.2. Recall Committee Chair . . . . . . . . . . . . . . . . . . 29
7.3. Recall Committee Creation . . . . . . . . . . . . . . . . 29
7.4. Recall Committee Rules . . . . . . . . . . . . . . . . . . 29
7.5. Recall Committee Operation . . . . . . . . . . . . . . . . 29
7.6. 3/4 Majority . . . . . . . . . . . . . . . . . . . . . . . 29
7.7. Position To Be Filled . . . . . . . . . . . . . . . . . . 30
8. IANA Considerations . . . . . . . . . . . . . . . . . . . . . 30
9. Security Considerations . . . . . . . . . . . . . . . . . . . 30
10. References . . . . . . . . . . . . . . . . . . . . . . . . . . 30
10.1. Normative References . . . . . . . . . . . . . . . . . . . 30
10.2. Informative References . . . . . . . . . . . . . . . . . . 30
Appendix A. Changes Since RFC 3777 . . . . . . . . . . . . . . . 30
Appendix B. Oral Tradition . . . . . . . . . . . . . . . . . . . 31
Appendix C. Nominating Committee Timeline . . . . . . . . . . . . 32
Appendix D. Acknowledgments . . . . . . . . . . . . . . . . . . . 34
1. Introduction 1. Introduction
This document is a revision of and supercedes RFC 2727 [2]. It is a This document is a revision of and supercedes BCP 10. It is in
complete specification of the process by which members of the IAB and essence a republishing of [RFC3777] and the other RFCs that updated
IESG are selected, confirmed, and recalled as of the date of its that document into a single specification. The result is a complete
approval. specification of the process by which members of the IAB and IESG,
and some members of the IAOC, are selected, confirmed, and recalled
as of the date of its approval.
Section 4 of [RFC4071] provides further details about the IAOC
positions that are filled by the nominating committee.
The following two assumptions continue to be true of this The following two assumptions continue to be true of this
specification. specification:
1. The Internet Research Task Force (IRTF) and Internet Research 1. The Internet Research Task Force (IRTF) and Internet Research
Steering Group (IRSG) are not a part of the process described Steering Group (IRSG) are not a part of the process described
here. here.
2. The organization (and re-organization) of the IESG is not a part 2. The organization (and re-organization) of the IESG is not a part
of the process described here. of the process described here.
The time frames specified here use IETF meetings as a frame of The time frames specified here use IETF meetings as a frame of
reference. The time frames assume that the IETF meets three times reference. The time frames assume that the IETF meets three times
per calendar year with approximately equal amounts of time between per calendar year with approximately equal amounts of time between
them. The meetings are referred to as the First IETF, Second IETF, them. The meetings are referred to as the First IETF, Second IETF,
or Third IETF as needed. or Third IETF as needed.
The next section lists the words and phrases commonly used throughout The next section lists the words and phrases commonly used throughout
this document with their intended meaning. this document with their intended meaning.
The majority of this document is divided into four major topics as The majority of this document is divided into four major topics as
follows. follows:
General: This a set of rules and constraints that apply to the General: This a set of rules and constraints that apply to the
selection and confirmation process as a whole. selection and confirmation process as a whole.
Nominating Committee Selection: This is the process by which the Nominating Committee Selection: This is the process by which the
volunteers who will serve on the committee are recognized. volunteers who will serve on the committee are selected.
Nominating Committee Operation: This is the set of principles, rules, Nominating Committee Operation: This is the set of principles,
and constraints that guide the activities of the nominating rules, and constraints that guide the activities of the nominating
committee, including the confirmation process. committee, including the confirmation process.
Member Recall: This is the process by which the behavior of a sitting Member Recall: This is the process by which the behavior of a
member of the IESG or IAB may be questioned, perhaps resulting in sitting member of the IAOC, IESG, or IAB may be questioned,
the removal of the sitting member. perhaps resulting in the removal of the sitting member.
A final section describes how this document differs from its A final section describes how this document differs from its
predecessor: RFC 2727 [2]. predecessor [RFC3777].
An appendix of useful facts and practices collected from previous An appendix of useful facts and practices collected from previous
nominating committees is also included. nominating committees is also included.
2. Definitions 2. Definitions
The following words and phrases are commonly used throughout this The following words and phrases are commonly used throughout this
document. They are listed here with their intended meaning for the document. They are listed here with their intended meaning for the
convenience of the reader. convenience of the reader.
skipping to change at page 3, line 23 skipping to change at page 5, line 29
confirmed candidate: A candidate that has been reviewed and approved confirmed candidate: A candidate that has been reviewed and approved
by a confirming body. by a confirming body.
nominating committee term: The term begins when its members are nominating committee term: The term begins when its members are
officially announced, which is expected to be prior to the Third officially announced, which is expected to be prior to the Third
IETF to ensure it is fully operational at the Third IETF. The IETF to ensure it is fully operational at the Third IETF. The
term ends at the Third IETF (not three meetings) after the next term ends at the Third IETF (not three meetings) after the next
nominating committee's term begins. nominating committee's term begins.
nominee: A person who is being or has been considered for one or more nominee: A person who is being or has been considered for one or
open positions of the IESG or IAB. more open positions of the IESG, IAB, or IAOC.
sitting member: A person who is currently serving a term of sitting member: A person who is currently serving a term of
membership in the IESG, IAB or ISOC Board of Trustees. membership in the IESG, IAB, or ISOC Board of Trustees.
3. General 3. General
The following set of rules apply to the process as a whole. If The following set of rules apply to the process as a whole. If
necessary, a paragraph discussing the interpretation of each rule is necessary, a paragraph discussing the interpretation of each rule is
included. included.
3.1. Completion Due 3.1. Completion Due
The completion of the annual process is due within 7 months. The completion of the annual process is due within seven months.
The completion of the annual process is due one month prior to the The completion of the annual process is due one month prior to the
Friday of the week before the First IETF. It is expected to begin Friday of the week before the First IETF. It is expected to begin at
at least 8 months prior to the Friday of the week before the First least eight months prior to the Friday of the week before the First
IETF. IETF.
The process officially begins with the announcement of the Chair The process officially begins with the announcement of the Chair of
of the committee. The process officially ends when all confirmed the committee. The process officially ends when all confirmed
candidates have been announced. candidates have been announced.
The annual process is comprised of three major components as The annual process is comprised of three major components as follows:
follows.
1. The selection and organization of the nominating committee 1. The selection and organization of the nominating committee
members. members.
2. The selection of candidates by the nominating committee. 2. The selection of candidates by the nominating committee.
3. The confirmation of the candidates. 3. The confirmation of the candidates.
There is an additional month set aside between when the annual There is an additional month set aside between when the annual
process is expected to end and the term of the new candidates is process is expected to end and the term of the new candidates is to
to begin. This time may be used during unusual circumstances to begin. This time may be used during unusual circumstances to extend
extend the time allocated for any of the components listed above. the time allocated for any of the components listed above.
3.2. Nominating Committee Principal Functions 3.2. Nominating Committee Principal Functions
The principal functions of the nominating committee are to review The principal functions of the nominating committee are to review
each open IESG and IAB position and to either nominate its each open IESG, IAB, and IAOC position and to nominate either its
incumbent or a superior candidate. incumbent or a superior candidate.
Although there is no term limit for serving in any IESG or IAB Although there is no term limit for serving in any IESG, IAB, or IAOC
position, the nominating committee may use length of service as position, the nominating committee may use length of service as one
one of its criteria for evaluating an incumbent. of its criteria for evaluating an incumbent.
The nominating committee does not select the open positions to be The nominating committee does not select the open positions to be
reviewed; it is instructed as to which positions to review. reviewed; it is instructed as to which positions to review.
The nominating committee will be given the title of the positions The nominating committee will be given the title of the positions to
to be reviewed and a brief summary of the desired expertise of the be reviewed and a brief summary of the desired expertise of the
candidate that is nominated to fill each position. candidate that is nominated to fill each position.
Incumbents must notify the nominating committee if they wish to be Incumbents must notify the nominating committee if they wish to be
nominated. nominated.
The nominating committee does not confirm its candidates; it The nominating committee does not confirm its candidates; it presents
presents its candidates to the appropriate confirming body as its candidates to the appropriate confirming body as indicated below.
indicated below.
A superior candidate is one who the nominating committee believes A superior candidate is one who the nominating committee believes
would contribute in such a way as to improve or enhance the body would contribute in such a way as to improve or enhance the body to
to which he or she is nominated. which he or she is nominated.
3.3. Positions To Be Reviewed 3.3. Positions To Be Reviewed
One-half of each of the then current IESG and IAB positions is One-half of each of the then current IESG and IAB positions, and one
selected to be reviewed each year. IAOC position, is selected to be reviewed each year.
The intent of this rule to ensure the review of approximately The intent of this rule to ensure the review of approximately one-
one-half of each of the IESG and IAB sitting members each year. half of each of the IESG and IAB sitting members, and one of the two
It is recognized that circumstances may exist that will require nominated IAOC positions, each year. It is recognized that
the nominating committee to review more or less than one-half of circumstances may exist that will require the nominating committee to
the current positions, e.g., if the IESG or IAB have re-organized review more or less than one-half of the current positions, e.g., if
prior to this process and created new positions, if there are an the IESG, IAB, or IAOC have re-organized prior to this process and
odd number of current positions, or if a member unexpectedly created new positions, if there are an odd number of current
resigns. positions, or if a member unexpectedly resigns.
3.4. Term Lengths 3.4. Term Lengths
Confirmed candidates are expected to serve at least a 2 year term. Confirmed candidates are expected to serve at least a two year term.
The intent of this rule is to ensure that members of the IESG and The intent of this rule is to ensure that members of the IESG, IAB,
IAB serve the number of years that best facilitates the review of and IAOC serve the number of years that best facilitates the review
one-half of the members each year. of one-half of the members each year.
The term of a confirmed candidate selected according to the mid- The term of a confirmed candidate selected according to the mid-term
term vacancy rules may be less than 2 years, as stated elsewhere vacancy rules may be less than two years, as stated elsewhere in this
in this document. document.
It is consistent with this rule for the nominating committee to It is consistent with this rule for the nominating committee to
choose one or more of the currently open positions to which it may choose one or more of the currently open positions to which it may
assign a term of not more than 3 years in order to ensure the assign a term of not more than three years in order to ensure the
ideal application of this rule in the future. ideal application of this rule in the future.
It is consistent with this rule for the nominating committee to It is consistent with this rule for the nominating committee to
choose one or more of the currently open positions that share choose one or more of the currently open positions that share
responsibilities with other positions (both those being reviewed responsibilities with other positions (both those being reviewed and
and those sitting) to which it may assign a term of not more than those sitting) to which it may assign a term of not more than three
3 years to ensure that all such members will not be reviewed at years to ensure that all such members will not be reviewed at the
the same time. same time.
All sitting member terms end during the First IETF meeting All sitting member terms end during the First IETF meeting
corresponding to the end of the term for which they were corresponding to the end of the term for which they were confirmed.
confirmed. All confirmed candidate terms begin during the First All confirmed candidate terms begin during the First IETF meeting
IETF meeting corresponding to the beginning of the term for which corresponding to the beginning of the term for which they were
they were confirmed. confirmed.
For confirmed candidates of the IESG the terms begin no later than For confirmed candidates of the IESG the terms begin no later than
when the currently sitting members' terms end on the last day of when the currently sitting members' terms end on the last day of the
the meeting. A term may begin or end no sooner than the first day meeting. A term may begin or end no sooner than the first day of the
of the meeting and no later than the last day of the meeting as meeting and no later than the last day of the meeting as determined
determined by the mutual agreement of the currently sitting member by the mutual agreement of the currently sitting member and the
and the confirmed candidate. A confirmed candidate's term may confirmed candidate. A confirmed candidate's term may overlap the
overlap the sitting member's term during the meeting as determined sitting member's term during the meeting as determined by their
by their mutual agreement. mutual agreement.
For confirmed candidates of the IAB the terms overlap with the For confirmed candidates of the IAB and IAOC, the terms overlap with
terms of the sitting members for the entire week of the meeting. the terms of the sitting members for the entire week of the meeting.
For candidates confirmed under the mid-term vacancy rules, the For candidates confirmed under the mid-term vacancy rules, the term
term begins as soon as possible after the confirmation. begins as soon as possible after the confirmation.
3.5. Mid-Term Vacancies 3.5. Mid-Term Vacancies
Mid-term vacancies are filled by the same rules as documented here Mid-term vacancies are filled by the same rules as documented here
with four qualifications. with four qualifications, namely:
First, when there is only one official nominating committee, the 1. When there is only one official nominating committee, the body
body with the mid-term vacancy relegates the responsibility to with the mid-term vacancy relegates the responsibility to fill
fill the vacancy to it. If the mid-term vacancy occurs during the the vacancy to it. If the mid-term vacancy occurs during the
period of time that the term of the prior year's nominating period of time that the term of the prior year's nominating
committee overlaps with the term of the current year's nominating committee overlaps with the term of the current year's nominating
committee, the body with the mid-term vacancy must relegate the committee, the body with the mid-term vacancy must relegate the
responsibility to fill the vacancy to the prior year's nominating responsibility to fill the vacancy to the prior year's nominating
committee. committee.
Second, if it is the case that the nominating committee is 2. If it is the case that the nominating committee is reconvening to
reconvening to fill the mid-term vacancy, then the completion of fill the mid-term vacancy, then the completion of the candidate
the candidate selection and confirmation process is due within 6 selection and confirmation process is due within six weeks, with
weeks, with all other time periods otherwise unspecified prorated all other time periods otherwise unspecified prorated
accordingly. accordingly.
Third, the confirming body has two weeks from the day it is 3. The confirming body has two weeks from the day it is notified of
notified of a candidate to reject the candidate, otherwise the a candidate to reject the candidate, otherwise the candidate is
candidate is assumed to have been confirmed. assumed to have been confirmed.
Fourth, the term of the confirmed candidate will be either: 4. The term of the confirmed candidate will be either:
1. the remainder of the term of the open position if that A. the remainder of the term of the open position if that
remainder is not less than one year. remainder is not less than one year; or
2. the remainder of the term of the open position plus the next 2 B. the remainder of the term of the open position plus the next
year term if that remainder is less than one year. two year term if that remainder is less than one year.
In both cases a year is the period of time from a First IETF In both cases a year is the period of time from a First IETF meeting
meeting to the next First IETF meeting. to the next First IETF meeting.
3.6. Confidentiality 3.6. Confidentiality
All deliberations and supporting information that relates to All deliberations and supporting information that relates to specific
specific nominees, candidates, and confirmed candidates are nominees, candidates, and confirmed candidates are confidential.
confidential.
The nominating committee and confirming body members will be The nominating committee and confirming body members will be exposed
exposed to confidential information as a result of their to confidential information as a result of their deliberations, their
deliberations, their interactions with those they consult, and interactions with those they consult, and from those who provide
from those who provide requested supporting information. All requested supporting information. All members and all other
members and all other participants are expected to handle this participants are expected to handle this information in a manner
information in a manner consistent with its sensitivity. consistent with its sensitivity.
It is consistent with this rule for current nominating committee It is consistent with this rule for current nominating committee
members who have served on prior nominating committees to advise members who have served on prior nominating committees to advise the
the current committee on deliberations and results of the prior current committee on deliberations and results of the prior
committee, as necessary and appropriate. committee, as necessary and appropriate.
(Added by Jari from RFC 5680)
The list of nominees willing to be considered for positions under The list of nominees willing to be considered for positions under
review in the current NomCom cycle is not confidential. The review in the current nominating committee cycle is not confidential.
NomCom may disclose a list of names of nominees who are willing to The nominating committee may disclose a list of names of nominees who
be considered for positions under review to the community, in are willing to be considered for positions under review to the
order to obtain feedback from the community on these nominees. community, in order to obtain feedback from the community on these
nominees.
The list of nominees disclosed for a specific position should The list of nominees disclosed for a specific position should contain
contain only the names of nominees who are willing to be only the names of nominees who are willing to be considered for the
considered for the position under review. position under review.
The NomCom may choose not to include some names in the disclosed The nominating committee may choose not to include some names in the
list, at their discretion. disclosed list, at their discretion.
The NomCom may disclose an updated list, at their discretion. For The nominating committee may disclose an updated list, at its
example, the NomCom might disclose an updated list if the NomCom discretion. For example, the nominating committee might disclose an
identifies errors/omissions in a previously disclosed version of updated list if it identifies errors/omissions in a previously
the disclosed list, or if the NomCom finds it necessary to call disclosed version of the disclosed list, or if the nominating
for additional nominees, and these nominees indicate a willingness committee finds it necessary to call for additional nominees, and
to be considered before the NomCom has completed its these nominees indicate a willingness to be considered before the
deliberations. nominating committee has completed its deliberations.
Nominees may choose to ask people to provide feedback to the Nominees may choose to ask people to provide feedback to the
NomCom, but should not encourage any public statements of support. nominating committee, but should not encourage any public statements
NomComs should consider nominee-encouraged lobbying and of support. Nominating committees should consider nominee-encouraged
campaigning to be unacceptable behavior. lobbying and campaigning to be unacceptable behavior.
IETF community members are encouraged to provide feedback on IETF community members are encouraged to provide feedback on nominees
nominees to the NomCom, but should not post statements of support/ to the nominating committee, but should not post statements of
non-support for nominees in any public forum. support/non-support for nominees in any public forum.
3.7. Advice and Consent Model 3.7. Advice and Consent Model
Unless otherwise specified, the advice and consent model is used Unless otherwise specified, the advice and consent model is used
throughout the process. This model is characterized as follows. throughout the process. This model is characterized as follows.
3.7.1. Positions To Be Reviewed 3.7.1. Positions To Be Reviewed
The IETF Executive Director informs the nominating committee of The IETF Executive Director informs the nominating committee of the
the IESG and IAB positions to be reviewed. IESG, IAB, and IAOC positions to be reviewed.
The IESG and IAB are responsible for providing summary of the The IESG, IAB, and IAOC are responsible for providing summary of the
expertise desired of the candidates selected for their expertise desired of the candidates selected for their respective
respective open positions to the Executive Director. The open positions to the Executive Director. The summaries are provided
summaries are provided to the nominating committee for its to the nominating committee for its consideration.
consideration.
3.7.2. Candidate Selection 3.7.2. Candidate Selection
The nominating committee selects candidates based on its The nominating committee selects candidates based on its
understanding of the IETF community's consensus of the understanding of the IETF community's consensus of the qualifications
qualifications required and advises each confirming body of its required and advises each confirming body of its respective
respective candidates. candidates.
3.7.3. Candidate Review 3.7.3. Candidate Review
The confirming bodies review their respective candidates, they The confirming bodies review their respective candidates, they may at
may at their discretion communicate with the nominating their discretion communicate with the nominating committee, and then
committee, and then consent to some, all, or none of the consent to some, all, or none of the candidates.
candidates.
The sitting IAB members review the IESG candidates. The sitting IAB members review the IESG candidates.
The Internet Society Board of Trustees reviews the IAB The Internet Society Board of Trustees reviews the IAB candidates.
candidates.
The confirming bodies conduct their review using all The IAOC candidate is reviewed as specified in [RFC4071].
information and any means acceptable to them, including but not
limited to the supporting information provided by the
nominating committee, information known personally to members
of the confirming bodies and shared within the confirming body,
the results of interactions within the confirming bodies, and
the confirming bodies interpretation of what is in the best
interests of the IETF community.
If all of the candidates are confirmed, the job of the The confirming bodies conduct their review using all information and
nominating committee with respect to those open positions is any means acceptable to them, including but not limited to the
complete. supporting information provided by the nominating committee,
information known personally to members of the confirming bodies and
shared within the confirming body, the results of interactions within
the confirming bodies, and the confirming bodies interpretation of
what is in the best interests of the IETF community.
If some or none of the candidates submitted to a confirming If all of the candidates are confirmed, the job of the nominating
body are confirmed, the confirming body should communicate with committee with respect to those open positions is complete.
the nominating committee both to explain the reason why all the
candidates were not confirmed and to understand the nominating
committee's rationale for its candidates.
The confirming body may reject individual candidates, in which If some or none of the candidates submitted to a confirming body are
case the nominating committee must select alternate candidates confirmed, the confirming body should communicate with the nominating
for the rejected candidates. committee both to explain the reason why all the candidates were not
confirmed and to understand the nominating committee's rationale for
its candidates.
Any additional time required by the nominating committee should The confirming body may reject individual candidates, in which case
not exceed its maximum time allotment. the nominating committee must select alternate candidates for the
rejected candidates.
Any additional time required by the nominating committee should not
exceed its maximum time allotment.
3.7.4. Confirmation 3.7.4. Confirmation
A confirming body decides whether it confirms each candidate A confirming body decides whether it confirms each candidate using a
using a confirmation decision rule chosen by the confirming confirmation decision rule chosen by the confirming body.
body.
If a confirming body has no specific confirmation decision If a confirming body has no specific confirmation decision rule, then
rule, then confirming a given candidate should require at least confirming a given candidate should require at least one-half of the
one-half of the confirming body's sitting members to agree to confirming body's sitting members to agree to that confirmation.
that confirmation.
The decision may be made by conducting a formal vote, by The decision may be made by conducting a formal vote, by asserting
asserting consensus based on informal exchanges (e.g., email), consensus based on informal exchanges (e.g., email), or by any other
or by any other mechanism that is used to conduct the normal mechanism that is used to conduct the normal business of the
business of the confirming body. confirming body.
Regardless of which decision rule the confirming body uses, any Regardless of which decision rule the confirming body uses, any
candidate that is not confirmed under that rule is considered candidate that is not confirmed under that rule is considered to be
to be rejected. rejected.
The confirming body must make its decision within a reasonable The confirming body must make its decision within a reasonable time
time frame. The results from the confirming body must be frame. The results from the confirming body must be reported
reported promptly to the nominating committee. promptly to the nominating committee.
8. The following rules apply to nominees candidates who are currently 3.8. Sitting Members
sitting members of the IESG or IAB, and who are not sitting in an
open position being filled by the nominating committee. The following rules apply to nominees candidates who are currently
sitting members of the IESG, IAB, or IAOC, and who are not sitting in
an open position being filled by the nominating committee.
The confirmation of a candidate to an open position does not The confirmation of a candidate to an open position does not
automatically create a vacancy in the IESG or IAB position automatically create a vacancy in the IESG, IAB, or IAOC position
currently occupied by the candidate. The mid-term vacancy can not currently occupied by the candidate. The mid-term vacancy can not
exist until, first, the candidate formally resigns from the exist until, first, the candidate formally resigns from the current
current position and, second, the body with the vacancy formally position and, second, the body with the vacancy formally decides for
decides for itself that it wants the nominating committee to fill itself that it wants the nominating committee to fill the mid-term
the mid-term vacancy according to the rules for a mid-term vacancy vacancy according to the rules for a mid-term vacancy documented
documented elsewhere in this document. elsewhere in this document.
The resignation should be effective as of when the term of the new The resignation should be effective as of when the term of the new
position begins. The resignation may remain confidential to the position begins. The resignation may remain confidential to the IAB,
IAB, IESG, and nominating committee until the confirmed candidate IAOC, IESG, and nominating committee until the confirmed candidate is
is announced for the new position. The process, according to announced for the new position. The process, according to rules set
rules set out elsewhere in this document, of filling the seat out elsewhere in this document, of filling the seat vacated by the
vacated by the confirmed candidate may begin as soon as the confirmed candidate may begin as soon as the vacancy is publicly
vacancy is publicly announced. announced.
Filling a mid-term vacancy is a separate and independent action Filling a mid-term vacancy is a separate and independent action from
from the customary action of filling open positions. In the customary action of filling open positions. In particular, a
particular, a nominating committee must complete its job with nominating committee must complete its job with respect to filling
respect to filling the open positions and then separately proceed the open positions and then separately proceed with the task of
with the task of filling the mid-term vacancy according to the filling the mid-term vacancy according to the rules for a mid-term
rules for a mid-term vacancy documented elsewhere in this vacancy documented elsewhere in this document.
document.
However, the following exception is permitted in the case where However, the following exception is permitted in the case where the
the candidate for an open position is currently a sitting member candidate for an open position is currently a sitting member of the
of the IAB. It is consistent with these rules for the IAB. It is consistent with these rules for the announcements of a
announcements of a resignation of a sitting member of the IAB and resignation of a sitting member of the IAB and of the confirmed
of the confirmed candidate for the mid-term vacancy created by candidate for the mid-term vacancy created by that sitting member on
that sitting member on the IAB to all occur at the same time as the IAB to all occur at the same time as long as the actual sequence
long as the actual sequence of events that occurred did so in the of events that occurred did so in the following order:
following order.
1. The nominating committee completes the advice and consent 1. The nominating committee completes the advice and consent process
process for the open position being filled by the candidate for the open position being filled by the candidate currently
currently sitting on the IAB. sitting on the IAB.
2. The newly confirmed candidate resigns from their current 2. The newly confirmed candidate resigns from their current position
position on the IAB. on the IAB.
3. The IAB with the new mid-term vacancy requests that the 3. The IAB with the new mid-term vacancy requests that the
nominating committee fill the position. nominating committee fill the position.
4. The Executive Director of the IETF informs the nominating 4. The Executive Director of the IETF informs the nominating
committee of the mid-term vacancy. committee of the mid-term vacancy.
5. The nominating committee acts on the request to fill the mid- 5. The nominating committee acts on the request to fill the mid-term
term vacancy. vacancy.
9. All announcements must be made using at least the mechanism used 3.9. Announcements
by the IETF Secretariat for its announcements, including a notice
on the IETF web site.
As of the publication of this document, the current mechanism is All announcements must be made using at least the mechanism used by
an email message to both the "ietf" and the "ietf-announce" the IETF Secretariat for its announcements, including a notice on the
mailing lists. IETF web site.
As of the publication of this document, the current mechanism is an
email message to both the "ietf" and the "ietf-announce" mailing
lists.
4. Nominating Committee Selection 4. Nominating Committee Selection
The following set of rules apply to the creation of the nominating The following set of rules apply to the creation of the nominating
committee and the selection of its members. committee and the selection of its members.
1. The completion of the process of selecting and organizing the 4.1. Timeline
members of the nominating committee is due within 3 months.
The completion of the selection and organization process is due The completion of the process of selecting and organizing the members
at least one month prior to the Third IETF. This ensures the of the nominating committee is due within three months.
nominating committee is fully operational and available for
interviews and consultation during the Third IETF.
2. The term of a nominating committee is expected to be 15 months. The completion of the selection and organization process is due at
least one month prior to the Third IETF. This ensures the nominating
committee is fully operational and available for interviews and
consultation during the Third IETF.
4.2. Term
The term of a nominating committee is expected to be 15 months.
It is the intent of this rule that the end of a nominating It is the intent of this rule that the end of a nominating
committee's term overlap by approximately three months the committee's term overlap by approximately three months the beginning
beginning of the term of the next nominating committee. of the term of the next nominating committee.
The term of a nominating committee begins when its members are The term of a nominating committee begins when its members are
officially announced. The term ends at the Third IETF (not three officially announced. The term ends at the Third IETF (not three
meetings), i.e., the IETF meeting after the next nominating meetings), i.e., the IETF meeting after the next nominating
committee's term begins. committee's term begins.
A term is expected to begin at least two months prior to the A term is expected to begin at least two months prior to the Third
Third IETF to ensure the nominating committee has at least one IETF to ensure the nominating committee has at least one month to get
month to get organized before preparing for the Third IETF. organized before preparing for the Third IETF.
A nominating committee is expected to complete any work-in- A nominating committee is expected to complete any work-in-progress
progress before it is dissolved at the end of its term. before it is dissolved at the end of its term.
During the period of time that the terms of the nominating During the period of time that the terms of the nominating committees
committees overlap, all mid-term vacancies are to be relegated to overlap, all mid-term vacancies are to be relegated to the prior
the prior year's nominating committee. The prior year's year's nominating committee. The prior year's nominating committee
nominating committee has no other responsibilities during the has no other responsibilities during the overlap period. At all
overlap period. At all times other than the overlap period there times other than the overlap period there is exactly one official
is exactly one official nominating committee and it is nominating committee and it is responsible for all mid-term
responsible for all mid-term vacancies. vacancies.
When the prior year's nominating committee is filling a mid-term When the prior year's nominating committee is filling a mid-term
vacancy during the period of time that the terms overlap, the vacancy during the period of time that the terms overlap, the
nominating committees operate independently. However, some nominating committees operate independently. However, some
coordination is needed between them. Since the prior year's coordination is needed between them. Since the prior year's Chair is
Chair is a non-voting advisor to the current nominating committee a non-voting advisor to the current nominating committee the
the coordination is expected to be straightforward. coordination is expected to be straightforward.
3. The nominating committee comprises at least a Chair, 10 voting 4.3. Structure
volunteers, 3 liaisons, and an advisor.
The nominating committee comprises at least a Chair, 10 voting
volunteers, four liaisons, and an advisor.
Any committee member may propose the addition of an advisor to Any committee member may propose the addition of an advisor to
participate in some or all of the deliberations of the committee. participate in some or all of the deliberations of the committee.
The addition must be approved by the committee according to its The addition must be approved by the committee according to its
established voting mechanism. Advisors participate as established voting mechanism. Advisors participate as individuals.
individuals.
Any committee member may propose the addition of a liaison from Any committee member may propose the addition of a liaison from other
other unrepresented organizations to participate in some or all unrepresented organizations to participate in some or all of the
of the deliberations of the committee. The addition must be deliberations of the committee. The addition must be approved by the
approved by the committee according to its established voting committee according to its established voting mechanism. Liaisons
mechanism. Liaisons participate as representatives of their participate as representatives of their respective organizations.
respective organizations.
The Chair is selected according to rules stated elsewhere in this The Chair is selected according to rules stated elsewhere in this
document. document.
The 10 voting volunteers are selected according to rules stated The 10 voting volunteers are selected according to rules stated
elsewhere in this document. elsewhere in this document.
The IESG and IAB liaisons are selected according to rules stated The IESG, IAB, and IAOC liaisons are selected according to rules
elsewhere in this document. stated elsewhere in this document.
The Internet Society Board of Trustees may appoint a liaison to The Internet Society Board of Trustees may appoint a liaison to the
the nominating committee at its own discretion. nominating committee at its own discretion.
The Chair of last year's nominating committee serves as an The Chair of last year's nominating committee serves as an advisor
advisor according to rules stated elsewhere in this document. according to rules stated elsewhere in this document.
None of the Chair, liaisons, or advisors vote on the selection of None of the Chair, liaisons, or advisors vote on the selection of
candidates. They do vote on all other issues before the candidates. They do vote on all other issues before the committee
committee unless otherwise specified in this document. unless otherwise specified in this document.
4. The Chair of the nominating committee is responsible for ensuring 4.4. Chair Duties
the nominating committee completes its assigned duties in a
timely fashion and performs in the best interests of the IETF The Chair of the nominating committee is responsible for ensuring the
community. nominating committee completes its assigned duties in a timely
fashion and performs in the best interests of the IETF community.
The Chair must be thoroughly familiar with the rules and guidance The Chair must be thoroughly familiar with the rules and guidance
indicated throughout this document. The Chair must ensure the indicated throughout this document. The Chair must ensure the
nominating committee completes its assigned duties in a manner nominating committee completes its assigned duties in a manner that
that is consistent with this document. is consistent with this document.
The Chair must attest by proclamation at a plenary session of the The Chair must attest by proclamation at a plenary session of the
First IETF that the results of the committee represent its best First IETF that the results of the committee represent its best
effort and the best interests of the IETF community. effort and the best interests of the IETF community.
The Chair does not vote on the selection of candidates. The Chair does not vote on the selection of candidates.
5. The Internet Society President appoints the Chair, who must meet 4.5. Chair Selection
the same requirements for membership in the nominating committee
as a voting volunteer. The Internet Society President appoints the Chair, who must meet the
same requirements for membership in the nominating committee as a
voting volunteer.
The nominating committee Chair must agree to invest the time The nominating committee Chair must agree to invest the time
necessary to ensure that the nominating committee completes its necessary to ensure that the nominating committee completes its
assigned duties and to perform in the best interests of the IETF assigned duties and to perform in the best interests of the IETF
community in that role. community in that role.
The appointment is due no later than the Second IETF meeting to The appointment is due no later than the Second IETF meeting to
ensure it can be announced during a plenary session at that ensure it can be announced during a plenary session at that meeting.
meeting. The completion of the appointment is necessary to The completion of the appointment is necessary to ensure the annual
ensure the annual process can complete at the time specified process can complete at the time specified elsewhere in this
elsewhere in this document. document.
6. A Chair, in consultation with the Internet Society President, may 4.6. Temporary Chair
A Chair, in consultation with the Internet Society President, may
appoint a temporary substitute for the Chair position. appoint a temporary substitute for the Chair position.
There are a variety of ordinary circumstances that may arise from There are a variety of ordinary circumstances that may arise from
time to time that could result in a Chair being unavailable to time to time that could result in a Chair being unavailable to
oversee the activities of the committee. The Chair, in oversee the activities of the committee. The Chair, in consultation
consultation with the Internet Society President, may appoint a with the Internet Society President, may appoint a substitute from a
substitute from a pool comprised of the liaisons currently pool comprised of the liaisons currently serving on the committee and
serving on the committee and the prior year's Chair or designee. the prior year's Chair or designee.
Any such appointment must be temporary and does not absolve the Any such appointment must be temporary and does not absolve the Chair
Chair of any or all responsibility for ensuring the nominating of any or all responsibility for ensuring the nominating committee
committee completes its assigned duties in a timely fashion. completes its assigned duties in a timely fashion.
7. Liaisons are responsible for ensuring the nominating committee in 4.7. Liaisons
general and the Chair in particular execute their assigned duties
in the best interests of the IETF community. Liaisons are responsible for ensuring the nominating committee in
general and the Chair in particular execute their assigned duties in
the best interests of the IETF community.
Liaisons are expected to represent the views of their respective Liaisons are expected to represent the views of their respective
organizations during the deliberations of the committee. They organizations during the deliberations of the committee. They should
should provide information as requested or when they believe it provide information as requested or when they believe it would be
would be helpful to the committee. helpful to the committee.
Liaisons from the IESG and IAB are expected to provide Liaisons from the IESG, IAB, and IAOC are expected to provide
information to the nominating committee regarding the operation, information to the nominating committee regarding the operation,
responsibility, and composition of their respective bodies. responsibility, and composition of their respective bodies.
Liaisons are expected to convey questions from the committee to Liaisons are expected to convey questions from the committee to their
their respective organizations and responses to those questions respective organizations and responses to those questions to the
to the committee, as requested by the committee. committee, as requested by the committee.
Liaisons from the IESG, IAB, and Internet Society Board of Liaisons from the IESG, IAB, IAOC, and Internet Society Board of
Trustees (if one was appointed) are expected to review the Trustees (if one was appointed) are expected to review the operation
operation and executing process of the nominating committee and and executing process of the nominating committee and to report any
to report any concerns or issues to the Chair of the nominating concerns or issues to the Chair of the nominating committee
committee immediately. If they can not resolve the issue between immediately. If they can not resolve the issue between themselves,
themselves, liaisons must report it according to the dispute liaisons must report it according to the dispute resolution process
resolution process stated elsewhere in this document. stated elsewhere in this document.
Liaisons from confirming bodies are expected to assist the Liaisons from confirming bodies are expected to assist the committee
committee in preparing the testimony it is required to provide in preparing the testimony it is required to provide with its
with its candidates. candidates.
Liaisons may have other nominating committee responsibilities as Liaisons may have other nominating committee responsibilities as
required by their respective organizations or requested by the required by their respective organizations or requested by the
nominating committee, except that such responsibilities may not nominating committee, except that such responsibilities may not
conflict with any other provisions of this document. conflict with any other provisions of this document.
Liaisons do not vote on the selection of candidates. Liaisons do not vote on the selection of candidates.
8. The sitting IAB and IESG members each appoint a liaison from 4.8. Liaison Appointment
The sitting IAOC, IAB, and IESG members each appoint a liaison from
their current membership, someone who is not sitting in an open their current membership, someone who is not sitting in an open
position, to serve on the nominating committee. position, to serve on the nominating committee.
9. An advisor is responsible for such duties as specified by the 4.9. Advisors
An advisor is responsible for such duties as specified by the
invitation that resulted in the appointment. invitation that resulted in the appointment.
Advisors do not vote on the selection of candidates. Advisors do not vote on the selection of candidates.
10. The Chair of the prior year's nominating committee serves as an 4.10. Past Chair
The Chair of the prior year's nominating committee serves as an
advisor to the current committee. advisor to the current committee.
The prior year's Chair is expected to review the actions and The prior year's Chair is expected to review the actions and
activities of the current Chair and to report any concerns or activities of the current Chair and to report any concerns or issues
issues to the nominating committee Chair immediately. If they to the nominating committee Chair immediately. If they can not
can not resolve the issue between themselves, the prior year's resolve the issue between themselves, the prior year's Chair must
Chair must report it according to the dispute resolution process report it according to the dispute resolution process stated
stated elsewhere in this document. elsewhere in this document.
The prior year's Chair may select a designee from a pool composed The prior year's Chair may select a designee from a pool composed of
of the voting volunteers of the prior year's committee and all the voting volunteers of the prior year's committee and all prior
prior Chairs if the Chair is unavailable. If the prior year's Chairs if the Chair is unavailable. If the prior year's Chair is
Chair is unavailable or is unable or unwilling to make such a unavailable or is unable or unwilling to make such a designation in a
designation in a timely fashion, the Chair of the current year's timely fashion, the Chair of the current year's committee may select
committee may select a designee in consultation with the Internet a designee in consultation with the Internet Society President.
Society President.
Selecting a prior year's committee member as the designee permits Selecting a prior year's committee member as the designee permits the
the experience of the prior year's deliberations to be readily experience of the prior year's deliberations to be readily available
available to the current committee. Selecting an earlier prior to the current committee. Selecting an earlier prior year Chair as
year Chair as the designee permits the experience of being a the designee permits the experience of being a Chair as well as that
Chair as well as that Chair's committee deliberations to be Chair's committee deliberations to be readily available to the
readily available to the current committee. current committee.
All references to "prior year's Chair" in this document refer to All references to "prior year's Chair" in this document refer to the
the person serving in that role, whether it is the actual prior person serving in that role, whether it is the actual prior year's
year's Chair or a designee. Chair or a designee.
11. Voting volunteers are responsible for completing the tasks of the 4.11. Voting Volunteers
Voting volunteers are responsible for completing the tasks of the
nominating committee in a timely fashion. nominating committee in a timely fashion.
Each voting volunteer is expected to participate in all Each voting volunteer is expected to participate in all activities of
activities of the nominating committee with a level of effort the nominating committee with a level of effort approximately equal
approximately equal to all other voting volunteers. Specific to all other voting volunteers. Specific tasks to be completed are
tasks to be completed are established and managed by the Chair established and managed by the Chair according to rules stated
according to rules stated elsewhere in this document. elsewhere in this document.
12. The Chair must establish and announce milestones for the 4.12. Milestones
selection of the nominating committee members.
There is a defined time period during which the selection process The Chair must establish and announce milestones for the selection of
is due to be completed. The Chair must establish a set of the nominating committee members.
milestones which, if met in a timely fashion, will result in the
completion of the process on time.
13. (Added by Jari from RFC 5633) There is a defined time period during which the selection process is
The Chair (or the IETF Executive Director, if no Chair has been due to be completed. The Chair must establish a set of milestones
named four weeks after the first IETF meeting of the year) obtains which, if met in a timely fashion, will result in the completion of
the list of positions to be reviewed and announces it along with a the process on time.
solicitation for names of volunteers from the IETF community
willing to serve on the nominating committee. 4.13. Open Positions
The Chair (or the IETF Executive Director, if no Chair has been named
four weeks after the first IETF meeting of the year) obtains the list
of positions to be reviewed and announces it along with a
solicitation for names of volunteers from the IETF community willing
to serve on the nominating committee.
If the IETF Executive Director issues the solicitation for If the IETF Executive Director issues the solicitation for
volunteers, the IETF Executive Director must also collect volunteers, the IETF Executive Director must also collect responses
responses to the solicitation and provide the names of volunteers to the solicitation and provide the names of volunteers to the
to the Incoming NomCom Chair when the Incoming NomCom Chair is incoming nominating committee Chair when the incoming nominating
named. committee Chair is named.
At the Chair's request, the IETF Secretariat may perform other At the Chair's request, the IETF Secretariat may perform other
clerical support tasks, as long as the task being performed does clerical support tasks, as long as the task being performed does not
not require NomCom Chair judgment, in the NomCom Chair's opinion, require nominating committee Chair judgment, in the nominating
and as long as the community is appropriately notified that this committee Chair's opinion, and as long as the community is
request is being made. This request may come from the Incoming appropriately notified that this request is being made. This request
NomCom Chair (if one has been selected for this NomCom cycle) or may come from the incoming nominating committee Chair (if one has
the Outgoing NomCom Chair (if the search for an Incoming NomCom been selected for this nominating committee cycle) or the previous
Chair is still underway). nominating committee Chair (if the search for an incoming nominating
committee Chair is still underway).
The solicitation must permit the community at least 30 days The solicitation must permit the community at least 30 days during
during which they may choose to volunteer to be selected for the which they may choose to volunteer to be selected for the nominating
nominating committee. committee.
The list of open positions is published with the solicitation to The list of open positions is published with the solicitation to
facilitate community members choosing between volunteering for an facilitate community members choosing between volunteering for an
open position and volunteering for the nominating committee. open position and volunteering for the nominating committee.
14. Members of the IETF community must have attended at least 3 of 4.14. Volunteer Qualification
the last 5 IETF meetings in order to volunteer.
The 5 meetings are the five most recent meetings that ended prior Members of the IETF community must have attended at least three of
the last five IETF meetings in order to volunteer.
The five meetings are the five most recent meetings that ended prior
to the date on which the solicitation for nominating committee to the date on which the solicitation for nominating committee
volunteers was submitted for distribution to the IETF community. volunteers was submitted for distribution to the IETF community.
The IETF Secretariat is responsible for confirming that The IETF Secretariat is responsible for confirming that volunteers
volunteers have met the attendance requirement. have met the attendance requirement.
Volunteers must provide their full name, email address, and Volunteers must provide their full name, email address, and primary
primary company or organization affiliation (if any) when company or organization affiliation (if any) when volunteering.
volunteering.
Volunteers are expected to be familiar with the IETF processes Volunteers are expected to be familiar with the IETF processes and
and procedures, which are readily learned by active participation procedures, which are readily learned by active participation in a
in a working group and especially by serving as a document editor working group and especially by serving as a document editor or
or working group chair. working group chair.
4.15. Not Qualified
15. (Added by Jari from RFC 6859)
Any person who serves on any of the Internet Society Board of Any person who serves on any of the Internet Society Board of
Trustees, the IAB, the IESG, or the IAOC, including those who serve Trustees, the IAB, the IESG, or the IAOC, including those who serve
on these bodies in ex officio positions, may not volunteer to serve on these bodies in ex officio positions, may not volunteer to serve
as voting members of the nominating committee. Liaisons to these as voting members of the nominating committee. Liaisons to these
bodies from other bodies or organizations are not excluded by this bodies from other bodies or organizations are not excluded by this
rule. rule.
16. The Chair announces both the list of the pool of volunteers from 4.16. Selection Process
The Chair announces both the list of the pool of volunteers from
which the 10 voting volunteers will be randomly selected and the which the 10 voting volunteers will be randomly selected and the
method with which the selection will be completed. method with which the selection will be completed.
The announcement should be made at least 1 week prior to the date The announcement should be made at least one week prior to the date
on which the random selection will occur. on which the random selection will occur.
The pool of volunteers must be enumerated or otherwise indicated The pool of volunteers must be enumerated or otherwise indicated
according to the needs of the selection method to be used. according to the needs of the selection method to be used.
The announcement must specify the data that will be used as input The announcement must specify the data that will be used as input to
to the selection method. The method must depend on random data the selection method. The method must depend on random data whose
whose value is not known or available until the date on which the value is not known or available until the date on which the random
random selection will occur. selection will occur.
It must be possible to independently verify that the selection It must be possible to independently verify that the selection method
method used is both fair and unbiased. A method is fair if each used is both fair and unbiased. A method is fair if each eligible
eligible volunteer is equally likely to be selected. A method is volunteer is equally likely to be selected. A method is unbiased if
unbiased if no one can influence its outcome in favor of a no one can influence its outcome in favor of a specific outcome.
specific outcome.
It must be possible to repeat the selection method, either It must be possible to repeat the selection method, either through
through iteration or by restarting in such a way as to remain iteration or by restarting in such a way as to remain fair and
fair and unbiased. This is necessary to replace selected unbiased. This is necessary to replace selected volunteers should
volunteers should they become unavailable after selection. they become unavailable after selection.
The selection method must produce an ordered list of volunteers. The selection method must produce an ordered list of volunteers.
One possible selection method is described in RFC 2777 [1]. One possible selection method is described in [RFC3797].
17. The Chair randomly selects the 10 voting volunteers from the pool 4.17. Announcement of Selection Results
of names of volunteers and announces the members of the
nominating committee.
No more than two volunteers with the same primary affiliation may The Chair randomly selects the 10 voting volunteers from the pool of
be selected for the nominating committee. The Chair reviews the names of volunteers and announces the members of the nominating
primary affiliation of each volunteer selected by the method in committee.
turn. If the primary affiliation for a volunteer is the same as
two previously selected volunteers, that volunteer is removed No more than two volunteers with the same primary affiliation may be
from consideration and the method is repeated to identify the selected for the nominating committee. The Chair reviews the primary
next eligible volunteer. affiliation of each volunteer selected by the method in turn. If the
primary affiliation for a volunteer is the same as two previously
selected volunteers, that volunteer is removed from consideration and
the method is repeated to identify the next eligible volunteer.
There must be at least two announcements of all members of the There must be at least two announcements of all members of the
nominating committee. nominating committee.
The first announcement should occur as soon after the random The first announcement should occur as soon after the random
selection as is reasonable for the Chair. The community must selection as is reasonable for the Chair. The community must have at
have at least 1 week during which any member may challenge the least one week during which any member may challenge the results of
results of the random selection. the random selection.
The challenge must be made in writing (email is acceptable) to The challenge must be made in writing (email is acceptable) to the
the Chair. The Chair has 48 hours to review the challenge and Chair. The Chair has 48 hours to review the challenge and offer a
offer a resolution to the member. If the resolution is not resolution to the member. If the resolution is not accepted by the
accepted by the member, that member may report the challenge member, that member may report the challenge according to the dispute
according to the dispute resolution process stated elsewhere in resolution process stated elsewhere in this document.
this document.
If a selected volunteer, upon reading the announcement with the If a selected volunteer, upon reading the announcement with the list
list of selected volunteers, finds that two or more other of selected volunteers, finds that two or more other volunteers have
volunteers have the same affiliation, then the volunteer should the same affiliation, then the volunteer should notify the Chair who
notify the Chair who will determine the appropriate action. will determine the appropriate action.
During at least the 1 week challenge period the Chair must During at least the one week challenge period the Chair must contact
contact each of the members and confirm their willingness and each of the members and confirm their willingness and availability to
availability to serve. The Chair should make every reasonable serve. The Chair should make every reasonable effort to contact each
effort to contact each member. member.
o If the Chair is unable to contact a liaison the problem is o If the Chair is unable to contact a liaison the problem is
referred to the respective organization to resolve. The Chair referred to the respective organization to resolve. The Chair
should allow a reasonable amount of time for the organization should allow a reasonable amount of time for the organization to
to resolve the problem and then may proceed without the resolve the problem and then may proceed without the liaison.
liaison.
o If the Chair is unable to contact an advisor the Chair may o If the Chair is unable to contact an advisor the Chair may elect
elect to proceed without the advisor, except for the prior to proceed without the advisor, except for the prior year's Chair
year's Chair for whom the Chair must consult with the Internet for whom the Chair must consult with the Internet Society
Society President as stated elsewhere in this document. President as stated elsewhere in this document.
o If the Chair is unable to contact a voting volunteer the Chair o If the Chair is unable to contact a voting volunteer the Chair
must repeat the random selection process in order to replace must repeat the random selection process in order to replace the
the unavailable volunteer. There should be at least 1 day unavailable volunteer. There should be at least one day between
between the announcement of the iteration and the selection the announcement of the iteration and the selection process.
process.
After at least 1 week and confirming that 10 voting volunteers After at least one week and confirming that 10 voting volunteers are
are ready to serve, the Chair makes the second announcement of ready to serve, the Chair makes the second announcement of the
the members of the nominating committee, which officially begins members of the nominating committee, which officially begins the term
the term of the nominating committee. of the nominating committee.
18. The Chair works with the members of the committee to organize 4.18. Committee Organization
itself in preparation for completing its assigned duties.
The committee has approximately one month during which it can The Chair works with the members of the committee to organize itself
self-organize. Its responsibilities during this time include but in preparation for completing its assigned duties.
are not limited to the following.
The committee has approximately one month during which it can self-
organize. Its responsibilities during this time include but are not
limited to the following:
o Setting up a regular teleconference schedule. o Setting up a regular teleconference schedule.
o Setting up an internal web site. o Setting up an internal web site.
o Setting up a mailing list for internal discussions. o Setting up a mailing list for internal discussions.
o Setting up an email address for receiving community input. o Setting up an email address for receiving community input.
o Establishing operational procedures. o Establishing operational procedures.
o Establishing milestones in order to monitor the progress of o Establishing milestones in order to monitor the progress of the
the selection process. selection process.
5. Nominating Committee Operation 5. Nominating Committee Operation
The following rules apply to the operation of the nominating The following rules apply to the operation of the nominating
committee. If necessary, a paragraph discussing the interpretation committee. If necessary, a paragraph discussing the interpretation
of each rule is included. of each rule is included.
The rules are organized approximately in the order in which they The rules are organized approximately in the order in which they
would be invoked. would be invoked.
5.1. Discretion 5.1. Discretion
All rules and special circumstances not otherwise specified are All rules and special circumstances not otherwise specified are at
at the discretion of the committee. the discretion of the committee.
Exceptional circumstances will occasionally arise during the Exceptional circumstances will occasionally arise during the normal
normal operation of the nominating committee. This rule is operation of the nominating committee. This rule is intended to
intended to foster the continued forward progress of the foster the continued forward progress of the committee.
committee.
Any member of the committee may propose a rule for adoption by Any member of the committee may propose a rule for adoption by the
the committee. The rule must be approved by the committee committee. The rule must be approved by the committee according to
according to its established voting mechanism. its established voting mechanism.
All members of the committee should consider whether the All members of the committee should consider whether the exception is
exception is worthy of mention in the next revision of this worthy of mention in the next revision of this document and follow-up
document and follow-up accordingly. accordingly.
5.2. Selection Timeline 5.2. Selection Timeline
The completion of the process of selecting candidates to be The completion of the process of selecting candidates to be confirmed
confirmed by their respective confirming body is due within 3 by their respective confirming body is due within three months.
months.
The completion of the selection process is due at least two The completion of the selection process is due at least two month's
month's prior to the First IETF. This ensures the nominating prior to the First IETF. This ensures the nominating committee has
committee has sufficient time to complete the confirmation sufficient time to complete the confirmation process.
process.
5.3. Confirmation Timeline 5.3. Confirmation Timeline
The completion of the process of confirming the candidates is due The completion of the process of confirming the candidates is due
within 1 month. within one month.
The completion of the confirmation process is due at least one The completion of the confirmation process is due at least one month
month prior to the First IETF. prior to the First IETF.
5.4. Milestones 5.4. Milestones
The Chair must establish for the nominating committee a set of The Chair must establish for the nominating committee a set of
milestones for the candidate selection and confirmation process. milestones for the candidate selection and confirmation process.
There is a defined time period during which the candidate There is a defined time period during which the candidate selection
selection and confirmation process must be completed. The Chair and confirmation process must be completed. The Chair must establish
must establish a set of milestones which, if met in a timely a set of milestones which, if met in a timely fashion, will result in
fashion, will result in the completion of the process on time. the completion of the process on time. The Chair should allow time
The Chair should allow time for iterating the activities of the for iterating the activities of the committee if one or more
committee if one or more candidates is not confirmed. candidates is not confirmed.
The Chair should ensure that all committee members are aware of The Chair should ensure that all committee members are aware of the
the milestones. milestones.
5.5. Voting Mechanism 5.5. Voting Mechanism
The Chair must establish a voting mechanism. The Chair must establish a voting mechanism.
The committee must be able to objectively determine when a The committee must be able to objectively determine when a decision
decision has been made during its deliberations. The criteria has been made during its deliberations. The criteria for determining
for determining closure must be established and known to all closure must be established and known to all members of the
members of the nominating committee. nominating committee.
5.6. Voting Quorum 5.6. Voting Quorum
At least a quorum of committee members must participate in a At least a quorum of committee members must participate in a vote.
vote.
Only voting volunteers vote on a candidate selection. For a Only voting volunteers vote on a candidate selection. For a
candidate selection vote a quorum is comprised of at least 7 of candidate selection vote a quorum is comprised of at least seven of
the voting volunteers. the voting volunteers.
At all other times a quorum is present if at least 75% of the At all other times a quorum is present if at least 75% of the
nominating committee members are participating. nominating committee members are participating.
5.7. Voting Member Recall 5.7. Voting Member Recall
Any member of the nominating committee may propose to the Any member of the nominating committee may propose to the committee
committee that any other member except the Chair be recalled. that any other member except the Chair be recalled. The process for
The process for recalling the Chair is defined elsewhere in this recalling the Chair is defined elsewhere in this document.
document.
There are a variety of ordinary circumstances that may arise that There are a variety of ordinary circumstances that may arise that
could result in one or more members of the committee being could result in one or more members of the committee being
unavailable to complete their assigned duties, for example health unavailable to complete their assigned duties, for example health
concerns, family issues, or a change of priorities at work. A concerns, family issues, or a change of priorities at work. A
committee member may choose to resign for unspecified personal committee member may choose to resign for unspecified personal
reasons. In addition, the committee may not function well as a reasons. In addition, the committee may not function well as a group
group because a member may be disruptive or otherwise because a member may be disruptive or otherwise uncooperative.
uncooperative.
Regardless of the circumstances, if individual committee members Regardless of the circumstances, if individual committee members can
can not work out their differences between themselves, the entire not work out their differences between themselves, the entire
committee may be called upon to discuss and review the committee may be called upon to discuss and review the circumstances.
circumstances. If a resolution is not forthcoming a vote may be If a resolution is not forthcoming a vote may be conducted. A member
conducted. A member may be recalled if at least a quorum of all may be recalled if at least a quorum of all committee members agree,
committee members agree, including the vote of the member being including the vote of the member being recalled.
recalled.
If a liaison member is recalled the committee must notify the If a liaison member is recalled the committee must notify the
affected organization and must allow a reasonable amount of time affected organization and must allow a reasonable amount of time for
for a replacement to be identified by the organization before a replacement to be identified by the organization before proceeding.
proceeding.
If an advisor member other than the prior year's Chair is If an advisor member other than the prior year's Chair is recalled,
recalled, the committee may choose to proceed without the the committee may choose to proceed without the advisor. In the case
advisor. In the case of the prior year's Chair, the Internet of the prior year's Chair, the Internet Society President must be
Society President must be notified and the current Chair must be notified and the current Chair must be allowed a reasonable amount of
allowed a reasonable amount of time to consult with the Internet time to consult with the Internet Society President to identify a
Society President to identify a replacement before proceeding. replacement before proceeding.
If a single voting volunteer position on the nominating committee If a single voting volunteer position on the nominating committee is
is vacated, regardless of the circumstances, the committee may vacated, regardless of the circumstances, the committee may choose to
choose to proceed with only 9 voting volunteers at its own proceed with only nine voting volunteers at its own discretion. In
discretion. In all other cases a new voting member must be all other cases a new voting member must be selected, and the Chair
selected, and the Chair must repeat the random selection process must repeat the random selection process including an announcement of
including an announcement of the iteration prior to the actual the iteration prior to the actual selection as stated elsewhere in
selection as stated elsewhere in this document. this document.
A change in the primary affiliation of a voting volunteer during A change in the primary affiliation of a voting volunteer during the
the term of the nominating committee is not a cause to request term of the nominating committee is not a cause to request the recall
the recall of that volunteer, even if the change would result in of that volunteer, even if the change would result in more than two
more than two voting volunteers with the same affiliation. voting volunteers with the same affiliation.
5.8. Chair Recall 5.8. Chair Recall
Only the prior year's Chair may request the recall of the current Only the prior year's Chair may request the recall of the current
Chair. Chair.
It is the responsibility of the prior year's Chair to ensure the It is the responsibility of the prior year's Chair to ensure the
current Chair completes the assigned tasks in a manner consistent current Chair completes the assigned tasks in a manner consistent
with this document and in the best interests of the IETF with this document and in the best interests of the IETF community.
community.
Any member of the committee who has an issue or concern regarding Any member of the committee who has an issue or concern regarding the
the Chair should report it to the prior year's Chair immediately. Chair should report it to the prior year's Chair immediately. The
The prior year's Chair is expected to report it to the Chair prior year's Chair is expected to report it to the Chair immediately.
immediately. If they can not resolve the issue between If they can not resolve the issue between themselves, the prior
themselves, the prior year's Chair must report it according to year's Chair must report it according to the dispute resolution
the dispute resolution process stated elsewhere in this document. process stated elsewhere in this document.
5.9. Deliberations 5.9. Deliberations
All members of the nominating committee may participate in all All members of the nominating committee may participate in all
deliberations. deliberations.
The emphasis of this rule is that no member can be explicitly The emphasis of this rule is that no member can be explicitly
excluded from any deliberation. However, a member may excluded from any deliberation. However, a member may individually
individually choose not to participate in a deliberation. choose not to participate in a deliberation.
5.10. Call for Nominees 5.10. Call for Nominees
The Chair announces the open positions to be reviewed, the The Chair announces the open positions to be reviewed, the desired
desired expertise provided by the IETF Executive Director, and expertise provided by the IETF Executive Director, and the call for
the call for nominees. nominees.
The call for nominees must include a request for comments The call for nominees must include a request for comments regarding
regarding the past performance of incumbents, which will be the past performance of incumbents, which will be considered during
considered during the deliberations of the nominating committee. the deliberations of the nominating committee.
The call must request that a nomination include a valid, working The call must request that a nomination include a valid, working
email address, a telephone number, or both for the nominee. The email address, a telephone number, or both for the nominee. The
nomination must include the set of skills or expertise the nomination must include the set of skills or expertise the nominator
nominator believes the nominee has that would be desirable. believes the nominee has that would be desirable.
5.11. Nominations 5.11. Nominations
Any member of the IETF community may nominate any member of the Any member of the IETF community may nominate any member of the IETF
IETF community for any open position, whose eligibility to serve community for any open position, whose eligibility to serve will be
will be confirmed by the nominating committee. confirmed by the nominating committee.
A self-nomination is permitted. A self-nomination is permitted.
Nominating committee members are not eligible to be considered Nominating committee members are not eligible to be considered for
for filling any open position by the nominating committee on filling any open position by the nominating committee on which they
which they serve. They become ineligible as soon as the term of serve. They become ineligible as soon as the term of the nominating
the nominating committee on which they serve officially begins. committee on which they serve officially begins. They remain
They remain ineligible for the duration of that nominating ineligible for the duration of that nominating committee's term.
committee's term.
Although each nominating committee's term overlaps with the Although each nominating committee's term overlaps with the following
following nominating committee's term, nominating committee nominating committee's term, nominating committee members are
members are eligible for nomination by the following committee if eligible for nomination by the following committee if not otherwise
not otherwise disqualified. disqualified.
Members of the IETF community who were recalled from any IESG or Members of the IETF community who were recalled from any IESG, IAB,
IAB position during the previous two years are not eligible to be or IAOC position during the previous two years are not eligible to be
considered for filling any open position. considered for filling any open position.
5.12. Candidate Selection 5.12. Candidate Selection
The nominating committee selects candidates based on its The nominating committee selects candidates based on its
understanding of the IETF community's consensus of the understanding of the IETF community's consensus of the qualifications
qualifications required to fill the open positions. required to fill the open positions.
The intent of this rule is to ensure that the nominating The intent of this rule is to ensure that the nominating committee
committee consults with a broad base of the IETF community for consults with a broad base of the IETF community for input to its
input to its deliberations. In particular, the nominating deliberations. In particular, the nominating committee must
committee must determine if the desired expertise for the open determine if the desired expertise for the open positions matches its
positions matches its understanding of the qualifications desired understanding of the qualifications desired by the IETF community.
by the IETF community.
The consultations are permitted to include names of nominees, if The consultations are permitted to include names of nominees, if all
all parties to the consultation agree to observe the same parties to the consultation agree to observe the same confidentiality
confidentiality rules as the nominating committee itself. rules as the nominating committee itself.
A broad base of the community should include the existing members A broad base of the community should include the existing members of
of the IAB and IESG, especially sitting members who share the IAB, IAOC, and IESG, especially sitting members who share
responsibilities with open positions, e.g., co-Area Directors, responsibilities with open positions, e.g., co-Area Directors, and
and working group chairs, especially those in the areas with open working group chairs, especially those in the areas with open
positions. positions.
Only voting volunteer members vote to select candidates. Only voting volunteer members vote to select candidates.
5.13. Consent to Nomination 5.13. Consent to Nomination
Nominees should be advised that they are being considered and Nominees should be advised that they are being considered and must
must consent to their nomination prior to being chosen as consent to their nomination prior to being chosen as candidates.
candidates.
Although the nominating committee will make every reasonable Although the nominating committee will make every reasonable effort
effort to contact and to remain in contact with nominees, any to contact and to remain in contact with nominees, any nominee whose
nominee whose contact information changes during the process and contact information changes during the process and who wishes to
who wishes to still be considered should inform the nominating still be considered should inform the nominating committee of the
committee of the changes. changes.
A nominee's consent must be written (email is acceptable) and A nominee's consent must be written (email is acceptable) and must
must include a commitment to provide the resources necessary to include a commitment to provide the resources necessary to fill the
fill the open position and an assurance that the nominee will open position and an assurance that the nominee will perform the
perform the duties of the position for which they are being duties of the position for which they are being considered in the
considered in the best interests of the IETF community. best interests of the IETF community.
Consenting to a nomination must occur prior to a nominee being a Consenting to a nomination must occur prior to a nominee being a
candidate and may occur as soon after the nomination as needed by candidate and may occur as soon after the nomination as needed by the
the nominating committee. nominating committee.
Consenting to a nomination must not imply the nominee will be a Consenting to a nomination must not imply the nominee will be a
candidate. candidate.
The nominating committee should help nominees provide The nominating committee should help nominees provide justification
justification to their employers. to their employers.
5.14. Notifying Confirming Bodies 5.14. Notifying Confirming Bodies
The nominating committee advises the confirming bodies of their The nominating committee advises the confirming bodies of their
candidates, specifying a single candidate for each open position candidates, specifying a single candidate for each open position and
and testifying as to how each candidate meets the qualifications testifying as to how each candidate meets the qualifications of an
of an open position. open position.
For each candidate, the testimony must include a brief statement For each candidate, the testimony must include a brief statement of
of the qualifications for the position that is being filled, the qualifications for the position that is being filled, which may
which may be exactly the expertise that was requested. If the be exactly the expertise that was requested. If the qualifications
qualifications differ from the expertise originally requested a differ from the expertise originally requested a brief statement
brief statement explaining the difference must be included. explaining the difference must be included.
The testimony may include either or both of a brief resume of the The testimony may include either or both of a brief resume of the
candidate and a brief summary of the deliberations of the candidate and a brief summary of the deliberations of the nominating
nominating committee. committee.
5.15. Confirming Candidates 5.15. Confirming Candidates
Confirmed candidates must consent to their confirmation and Confirmed candidates must consent to their confirmation and rejected
rejected candidates and nominees must be notified before candidates and nominees must be notified before confirmed candidates
confirmed candidates are announced. are announced.
It is not necessary to notify and get consent from all confirmed It is not necessary to notify and get consent from all confirmed
candidates together. candidates together.
A nominee may not know they were a candidate. This permits a A nominee may not know they were a candidate. This permits a
candidate to be rejected by a confirming body without the nominee candidate to be rejected by a confirming body without the nominee
knowing about the rejection. knowing about the rejection.
Rejected nominees, who consented to their nomination, and Rejected nominees, who consented to their nomination, and rejected
rejected candidates must be notified prior to announcing the candidates must be notified prior to announcing the confirmed
confirmed candidates. candidates.
It is not necessary to announce all confirmed candidates It is not necessary to announce all confirmed candidates together.
together.
The nominating committee must ensure that all confirmed The nominating committee must ensure that all confirmed candidates
candidates are prepared to serve prior to announcing their are prepared to serve prior to announcing their confirmation.
confirmation.
5.16. Archives 5.16. Archives
The nominating committee should archive the information it has The nominating committee should archive the information it has
collected or produced for a period of time not to exceed its collected or produced for a period of time not to exceed its term.
term.
The purpose of the archive is to assist the nominating committee The purpose of the archive is to assist the nominating committee
should it be necessary for it to fill a mid-term vacancy. should it be necessary for it to fill a mid-term vacancy.
The existence of an archive, how it is implemented, and what The existence of an archive, how it is implemented, and what
information to archive is at the discretion of the committee. information to archive is at the discretion of the committee. The
The decision must be approved by a quorum of the voting volunteer decision must be approved by a quorum of the voting volunteer
members. members.
The implementation of the archive should make every reasonable The implementation of the archive should make every reasonable effort
effort to ensure that the confidentiality of the information it to ensure that the confidentiality of the information it contains is
contains is maintained. maintained.
6. Dispute Resolution Process 6. Dispute Resolution Process
The dispute resolution process described here is to be used as The dispute resolution process described here is to be used as
indicated elsewhere in this document. Its applicability in other indicated elsewhere in this document. Its applicability in other
circumstances is beyond the scope of this document. circumstances is beyond the scope of this document.
The nominating committee operates under a strict rule of The nominating committee operates under a strict rule of
confidentiality. For this reason when process issues arise it is confidentiality. For this reason when process issues arise it is
best to make every reasonable effort to resolve them within the best to make every reasonable effort to resolve them within the
skipping to change at page 24, line 48 skipping to change at page 28, line 44
activities of the nominating committee to the IETF community. activities of the nominating committee to the IETF community.
7. Member Recall 7. Member Recall
The following rules apply to the recall process. If necessary, a The following rules apply to the recall process. If necessary, a
paragraph discussing the interpretation of each rule is included. paragraph discussing the interpretation of each rule is included.
7.1. Petition 7.1. Petition
At any time, at least 20 members of the IETF community, who are At any time, at least 20 members of the IETF community, who are
qualified to be voting members of a nominating committee, may qualified to be voting members of a nominating committee, may request
request by signed petition (email is acceptable) to the Internet by signed petition (email is acceptable) to the Internet Society
Society President the recall of any sitting IAB or IESG member. President the recall of any sitting IAB, IAOC, or IESG member.
All individual and collective qualifications of nominating All individual and collective qualifications of nominating committee
committee eligibility are applicable, including that no more than eligibility are applicable, including that no more than two
two signatories may have the same primary affiliation. signatories may have the same primary affiliation.
Each signature must include a full name, email address, and Each signature must include a full name, email address, and primary
primary company or organization affiliation. company or organization affiliation.
The IETF Secretariat is responsible for confirming that each The IETF Secretariat is responsible for confirming that each
signatory is qualified to be a voting member of a nominating signatory is qualified to be a voting member of a nominating
committee. A valid petition must be signed by at least 20 committee. A valid petition must be signed by at least 20 qualified
qualified signatories. signatories.
The petition must include a statement of justification for the The petition must include a statement of justification for the recall
recall and all relevant and appropriate supporting documentation. and all relevant and appropriate supporting documentation.
The petition and its signatories must be announced to the IETF The petition and its signatories must be announced to the IETF
community. community.
7.2. Recall Committee Chair 7.2. Recall Committee Chair
Internet Society President shall appoint a Recall Committee Internet Society President shall appoint a Recall Committee Chair.
Chair.
The Internet Society President must not evaluate the recall The Internet Society President must not evaluate the recall request.
request. It is explicitly the responsibility of the IETF It is explicitly the responsibility of the IETF community to evaluate
community to evaluate the behavior of its leaders. the behavior of its leaders.
7.3. Recall Committee Creation 7.3. Recall Committee Creation
The recall committee is created according to the same rules as is The recall committee is created according to the same rules as is the
the nominating committee with the qualifications that both the nominating committee with the qualifications that both the person
person being investigated and the parties requesting the recall being investigated and the parties requesting the recall must not be
must not be a member of the recall committee in any capacity. a member of the recall committee in any capacity.
7.4. Recall Committee Rules 7.4. Recall Committee Rules
The recall committee operates according to the same rules as the The recall committee operates according to the same rules as the
nominating committee with the qualification that there is no nominating committee with the qualification that there is no
confirmation process. confirmation process.
7.5. Recall Committee Operation 7.5. Recall Committee Operation
The recall committee investigates the circumstances of the The recall committee investigates the circumstances of the
justification for the recall and votes on its findings. justification for the recall and votes on its findings.
The investigation must include at least both an opportunity for The investigation must include at least both an opportunity for the
the member being recalled to present a written statement and member being recalled to present a written statement and consultation
consultation with third parties. with third parties.
7.6. 3/4 Majority 7.6. 3/4 Majority
A 3/4 majority of the members who vote on the question is A 3/4 majority of the members who vote on the question is required
required for a recall. for a recall.
7.7. Position To Be Filled 7.7. Position To Be Filled
If a sitting member is recalled the open position is to be filled If a sitting member is recalled the open position is to be filled
according to the mid-term vacancy rules. according to the mid-term vacancy rules.
8. IANA Considerations 8. IANA Considerations
This document contains no actions for IANA. This document contains no actions for IANA.
[RFC Editor: Please remove this section prior to publication.] [RFC Editor: Please remove this section prior to publication.]
10. Security Considerations 9. Security Considerations
Any selection, confirmation, or recall process necessarily involves Any selection, confirmation, or recall process necessarily involves
investigation into the qualifications and activities of prospective investigation into the qualifications and activities of prospective
candidates. The investigation may reveal confidential or otherwise candidates. The investigation may reveal confidential or otherwise
private information about candidates to those participating in the private information about candidates to those participating in the
process. Each person who participates in any aspect of the process process. Each person who participates in any aspect of the process
must maintain the confidentiality of any and all information not must maintain the confidentiality of any and all information not
explicitly identified as suitable for public dissemination. explicitly identified as suitable for public dissemination.
When the nominating committee decides it is necessary to share When the nominating committee decides it is necessary to share
confidential or otherwise private information with others, the confidential or otherwise private information with others, the
dissemination must be minimal and must include a prior commitment dissemination must be minimal and must include a prior commitment
from all persons consulted to observe the same confidentiality rules from all persons consulted to observe the same confidentiality rules
as the nominating committee itself. as the nominating committee itself.
10. References 10. References
10.1. Normative References 10.1. Normative References
[2] Galvin, J., "IAB and IESG Selection, Confirmation, and Recall [RFC3777] Galvin, J., "IAB and IESG Selection, Confirmation, and
Process: Operation of the Nominating and Recall Committees", BCP Recall Process: Operation of the Nominating and Recall
10, RFC 2727, February 2000. Committees", BCP 10, RFC 3777, June 2004.
[3] Galvin, J., "IAB and IESG Selection, Confirmation, and Recall [RFC4071] Austein, R. and B. Wijnen, "Structure of the IETF
Process: Operation of the Nominating and Recall Committees", BCP Administrative Support Activity (IASA)", BCP 101,
10, RFC 2282, February 1998. RFC 4071, April 2005.
10.2. Informative References 10.2. Informative References
[1] Eastlake, 3rd, D., "Publicly Verifiable Nominations Committee [RFC3797] Eastlake, D., "Publicly Verifiable Nominations Committee
(Nomcom) Random Selection", RFC 3797, June 2004. (NomCom) Random Selection", RFC 3797, June 2004.
Appendix A. Changes From RFC 2727
This section describes the substantive changes from RFC 2727, listed
approximately in the order in which they appear in the document.
1. A section with definitions for words and phrases used throughout
the document was inserted.
2. The role of term limits as a selection criterion was clarified.
3. The nominating committee must now be provided with a brief
description of the desirable expertise for each candidate to be
nominated for each position.
4. Because of the overlapping terms of successive nominating
committees, the specific committee responsible for a mid-term
vacancy was specified.
5. The characterization of the advice and consent model was revised
to permit the confirming body to communicate with the nominating
committee during the approval process.
6. A general rule was added to define that all announcements are
made with the usual IETF Secretariat mechanism.
7. Details regarding the expected timeline of the selection and
operation of the committee were made even more explicit. An
Appendix was added that captures all the details for the
convenience of the reader.
8. The term of the nominating committee was extended to
approximately 15 months such that it explicitly overlaps by
approximately 3 months the next year's nominating committee's
term.
9. The terms voting member and non-voting member were replaced by
voting volunteers, liaisons, and advisors. All members vote at
all times except that only voting volunteers vote on a candidate
selection.
10. The responsibilities of the Chair, liaisons, advisors, and voting
volunteers is now explicitly stated.
11. Processes for recalling members of the committee were added.
12. Liaisons and advisors are no longer required to meet the usual
requirements for nominating committee membership.
13. The Internet Society Board of Trustees may appoint a non-voting
liaison.
14. The eligibility qualifications for the nominating committee were
changed to require attendance at 3 out of 5 of the last five
meetings, to require volunteers to submit identifying contact
information, and to request that volunteers be familiar with IETF
processes and procedures.
15. Some additional clarification was added to the method used to
select volunteers.
16. The process for selecting the 10 voting volunteers had several
clarifications and additional requirements added, including a
challenge process and the requirement to disallow more than two
volunteers with the same primary affiliation.
17. Nominations for open positions should include both contact
information and a description of the skills or expertise the
nominator believes the nominee possesses.
18. Nominees are requested to keep the nominating committee informed
of changes in their contact information. Editorially, the
distinction between a nominee and candidate was emphasized.
19. A description of a testimony to be provided with each candidate
to a confirming body by the nominating committee is specified.
20. The rules regarding the announcement of confirmed candidates were Appendix A. Changes Since RFC 3777
substantially rewritten to make it easier to understand. o Converted from nroff to xml2rfc, resulting in some reformatting.
21. The nominating committee is permitted to keep an archive for the o Applied RFC 3777 errata.
duration of its term of the information it collects and produces
for its own internal use.
22. A dispute resolution process for addressing process concerns was o Applied RFC 5078 update.
added.
23. The process for recalling a sitting member of the IAB and IESG o Applied RFC 5633 update.
requires at least 20 eligible members of the IETF community to
sign a petition requesting the recall.
24. The section on Security Considerations was expanded. o Applied RFC 5680 update.
25. Appendix A, Oral Tradition, has been added. o Applied RFC 6859 update.
26. Appendix B, Nominating Committee Timeline, has been added as a o A few grammatical corrections.
convenience to the reader.
Appendix A. Oral Tradition Appendix B. Oral Tradition
Over the years various nominating committees have learned through Over the years various nominating committees have learned through
oral tradition passed on by liaisons that there are certain oral tradition passed on by liaisons that there are certain
consistencies in the process and information considered during consistencies in the process and information considered during
deliberations. Some items from that oral tradition are collected deliberations. Some items from that oral tradition are collected
here to facilitate its consideration by future nominating committees. here to facilitate its consideration by future nominating committees.
1. It has been found that experience as an IETF Working Group Chair 1. It has been found that experience as an IETF Working Group Chair
or an IRTF Research Group Chair is helpful in giving a nominee or an IRTF Research Group Chair is helpful in giving a nominee
experience of what the job of an Area Director involves. It also experience of what the job of an Area Director involves. It also
skipping to change at page 28, line ? skipping to change at page 32, line 6
according to the expectations of the IETF community, as it is according to the expectations of the IETF community, as it is
understood by each nominating committee. understood by each nominating committee.
5. The number of nominating committee members with the same primary 5. The number of nominating committee members with the same primary
affiliation is limited in order to avoid the appearance of affiliation is limited in order to avoid the appearance of
improper bias in choosing the leadership of the IETF. Rather improper bias in choosing the leadership of the IETF. Rather
than defining precise rules for how to define "affiliation", the than defining precise rules for how to define "affiliation", the
IETF community depends on the honor and integrity of the IETF community depends on the honor and integrity of the
participants to make the process work. participants to make the process work.
Appendix B. Nominating Committee Timeline Appendix C. Nominating Committee Timeline
This appendix is included for the convenience of the reader and is This appendix is included for the convenience of the reader and is
not to be interpreted as the definitive timeline. It is intended to not to be interpreted as the definitive timeline. It is intended to
capture the detail described elsewhere in this document in one place. capture the detail described elsewhere in this document in one place.
Although every effort has been made to ensure the description here is Although every effort has been made to ensure the description here is
consistent with the description elsewhere, if there are any conflicts consistent with the description elsewhere, if there are any conflicts
the definitive rule is the one in the main body of this document. the definitive rule is the one in the main body of this document.
The only absolute in the timeline rules for the annual process is The only absolute in the timeline rules for the annual process is
that its completion is due by the First IETF of the year after the that its completion is due by the First IETF of the year after the
nominating committee begins its term. This is supported by the fact nominating committee begins its term. This is supported by the fact
that the confirmed candidate terms begin during the week of the First that the confirmed candidate terms begin during the week of the First
IETF. IETF.
The overall annual process is designed to be completed in 7 months. The overall annual process is designed to be completed in seven
It is expected to start 8 months prior to the First IETF. The 7 months. It is expected to start nine months prior to the First IETF.
months is split between three major components of the process as The time is split between three major components of the process
follows. roughly as follows:
1. First is the selection and organization of the committee members. 1. First is the selection and organization of the committee members.
Three months are allotted for this process. Three months are allotted for this process.
2. Second is the selection of the candidates by the nominating 2. Second is the selection of the candidates by the nominating
committee. Three months are allotted for this process. committee. Four months are allotted for this process.
3. Third is the confirmation of the candidates by their respective 3. Third is the confirmation of the candidates by their respective
confirming bodies. One month is allotted for this process. confirming bodies. Two months are allotted for this process.
The following figure captures the details of the milestones within The following list captures the details of the milestones within each
each component. For illustrative purposes the figure presumes the component. For illustrative purposes the list presumes the Friday
Friday before the First IETF is March 1. before the First IETF is March 1. Numbers shown in square brackets
indicate the expected number of weeks at each step.
0. BEGIN 8 Months Prior to First IETF (approx. July 1); Internet 0. BEGIN Eight Months Prior to First IETF (approx. June 1); Internet
Society President appoints the Chair. The appointment must be Society President appoints the Chair. The appointment must be
done no later than the Second IETF or 8 months prior to the First done no later than the Second IETF or eight months prior to the
IETF, whichever comes first. The Chair must be announced and First IETF, whichever comes first. The Chair must be announced
recognized during a plenary session of the Second IETF. and recognized during a plenary session of the Second IETF. [0]
1. The Chair establishes and announces milestones to ensure the 1. The Chair establishes and announces milestones to ensure the
timely selection of the nominating committee members. timely selection of the nominating committee members. [1]
2. The Chair contacts the IESG, IAB, IAOC, and Internet Society Board
2. The Chair contacts the IESG, IAB, and Internet Society Board of of Trustees and requests a liaison. The Chair contacts the prior
Trustees and requests a liaison. The Chair contacts the prior
year's Chair and requests an advisor. The Chair obtains the list year's Chair and requests an advisor. The Chair obtains the list
of IESG and IAB open positions and descriptions from the IETF of IESG, IAB, and IAOC open positions and descriptions from the
Executive Director. IETF Executive Director. [0]
3. The Chair announces the solicitation for voting volunteer members 3. The Chair announces the solicitation for voting volunteer members
that must remain open for at least 30 days. The announcement that must remain open for at least 30 days. The announcement must
must be done no later than 7 months and 2 weeks prior to the be done no later than seven months and two weeks prior to the
First IETF (approx. July 15). First IETF (approx. June 15). [6]
4. After the solicitation closes the Chair announces the pool of 4. After the solicitation closes the Chair announces the pool of
volunteers and the date of the random selection, which must be at volunteers and the date of the random selection, which must be at
least 1 week in the future. The announcement must be done no least one week in the future. The announcement must be done no
later than 6 months and 2 weeks prior to the First IETF (approx. later than six months and two weeks prior to the First IETF
August 15). (approx. July 15). [1]
5. On the appointed day the random selection occurs and the Chair 5. On the appointed day the random selection occurs and the Chair
announces the members of the committee and the 1 week challenge announces the members of the committee and the one week challenge
period. The announcement must be done no later than 6 months and period. The announcement must be done no later than six months
1 week prior to the First IETF (approx. August 22). and one week prior to the First IETF (approx. July 22). [1]
6. During the challenge period the Chair contacts each of the 6. During the challenge period the Chair contacts each of the
committee members and confirms their availability to participate. committee members and confirms their availability to participate.
[0]
7. After the challenge period closes the Chair announces the members 7. After the challenge period closes the Chair announces the members
of the committee and its term begins. The announcement must be of the committee and its term begins. The announcement must be
done no later than 6 months prior to the First IETF (approx. done no later than six months prior to the First IETF (approx.
September 1). August 1). [1]
8. The committee has one month during which it is to self-organize 8. The committee has one month during which it is to self-organize in
in preparation for completing its assigned duties. This must be preparation for completing its assigned duties. This must be done
done no later than 5 months prior to the First IETF (approx. no later than five months prior to the First IETF (approx.
October 1). September 15). [6]
9. END the Committee Member Selection Process; BEGIN the Selection 9. END the Committee Member Selection Process; BEGIN the Selection of
of Candidates; Time is at least 5 months prior to the First IETF Candidates; Time is at least five months prior to the First IETF
(approx. October 1). (approx. September 22). [0]
10. The Chair establishes and announces the milestones to ensure the 10. The Chair establishes and announces the milestones to ensure the
timely selection of the candidates, including a call for timely selection of the candidates, including a call for
nominations for the open positions. The announcement must be nominations for the open positions. The announcement must be done
done no later than 5 months prior to the First IETF (approx. no later than five months prior to the First IETF (approx.
October 1). October 1). [1]
11. Over the next three months the nominating committee collects
11. Over the next 3 months the nominating committee collects input input and deliberates. It should plan to conduct interviews and
and deliberates. It should plan to conduct interviews and other other consultations during the Third IETF. The committee is due
consultations during the Third IETF. The committee is due to to complete its candidate selection no later than two months prior
complete its candidate selection no later than 2 months prior to to the First IETF (approx. January 1). [17]
the First IETF (approx. January 1).
12. END the Selection of Candidates; BEGIN the Confirmation of 12. END the Selection of Candidates; BEGIN the Confirmation of
Candidates; Time is at least 2 months prior to the First IETF Candidates; Time is at least two months prior to the First IETF
(approx. January 1); (approx. January 1); [0]
13. The committee presents its candidates to their respective 13. The committee presents its candidates to their respective
confirming bodies. The presentation must be done no later than 2 confirming bodies. The presentation must be done no later than
months prior to the First IETF (approx. January 1). two months prior to the First IETF (approx. January 1). [0]
14. The confirming bodies have 1 month to deliberate and, in 14. The confirming bodies have one month to deliberate and, in
communication with the nominating committee, accept or reject communication with the nominating committee, accept or reject
candidates. candidates. [4]
15. The Chair announces the confirmed candidates. The announcement
must be done no later than 1 month prior to the First IETF
(approx. February 1).
Appendix D. Acknowledgements
(Moved by Jari to accommodate the draft Section order)
There have been a number of people involved with the development of
this document over the years as it has progressed from RFC 2027
through RFC 2282 [3] and RFC 2727 [2] to its current version.
A great deal of credit goes to the first three Nominating Committee
Chairs:
1993 - Jeff Case
1994 - Fred Baker
1995 - John Curran
who had the pleasure of operating without the benefit of a documented
process. It was their fine work and oral tradition that became the
first version of this document.
Of course we can not overlook the bug discovery burden that each of
the Chairs since the first publication have had to endure:
1996 - Guy Almes
1997 - Geoff Huston
1998 - Mike St. Johns
1999 - Donald Eastlake
2000 - Avri Doria
2001 - Bernard Adoba
2002 - Ted T'so
2003 - Phil Roberts
The bulk of the early credit goes to the members of the POISSON
Working Group, previously the POISED Working Group. The prose here
would not be what it is were it not for the attentive and insightful
review of its members. Specific acknowledgement must be extended to
Scott Bradner and John Klensin, who consistently contributed to the
improvement of the first three versions of this document.
In January 2002, a new working group was formed, the Nominating
Committee Working Group (nomcom), to revise the RFC 2727 version.
This working group was guided by the efforts of a design team whose
members were as follows:
Bernard Adoba
Harald Alvestrand - Chair of the IETF 15. The Chair notifies advises unsuccessful nominees that they have
not been selected. [1]
Leslie Daigle - Chair of the IAB 16. The Chair announces the confirmed candidates. The announcement
must be done no later than one month prior to the First IETF
(approx. February 1). [4]
Avri Doria - Chair of the Working Group Appendix D. Acknowledgments
James Galvin - Editor of the Document A great deal of work went into the RFCs that preceded this one. The
2014 nominating committee and this editor would like to thank all of
them once again for the time and energy it took to get us to where we
are now. In no particular order, we acknowledge:
Joel Halpern Jeff Case Fred Baker John Curran
Guy Almes Geoff Huston Mike St. Johns
Donald Eastlake Avri Doria Bernard Adoba
Ted T'so Phil Roberts Jim Galvin
Harald Alvestrand Leslie Daigle Joel Halpern
Thomas Narten Spencer Dawkins Barry Leiba
Lars Eggert Ross Callon Brian Carpenter
Robert Elz Bernie Hoeneisen John Klensin
Danny McPherson S. Moonesamy Scott Bradner
Ralph Droms Pekka Savola
Thomas Narten Allison Mankin and Russ White provided early reviews and feedback
about this document.
Author's Address Author's Address
James M. Galvin (editor) Murray S. Kucherawy (editor)
eList eXpress LLC 270 Upland Drive
607 Trixsam Road San Francisco, CA 94127
Sykesville, MD 21784 USA
US
Phone: +1 410-549-4619
Fax: +1 410-795-7978
EMail: galvin+ietf@elistx.com
URI: http://www.elistx.com/
Full Copyright Statement
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except as set forth therein, the authors retain all their rights.
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